List Of Available Positions
Payroll Manager
A midtown NYC global law firm is looking to hire a Payroll Manager
Salary is in the range of 120K - $165K and is exempt. This is a fabulous opportunity at a top, prestigious law firm. Click Here to Apply
- Review and process semi-monthly payrolls to include changes related to new hires, terminations, employee status/pay rate changes, benefit deductions, vacation pay, hourly staff wage payments, garnishments, taxes and other payroll deductions. Ensure accurate and timely processing of payrolls and submit payroll funding requirements to Firm’s Accounting Treasury team.
- Process approved bonus payrolls and other supplemental wage payments including taxable add-backs. Arrange for approved manual checks for terminated employees, if applicable.
- Process employees’ withholding changes. Ensures compliance with federal, state and local wage and hour laws and adhere to Firm’s HR and Accounting departments’ best practices and internal controls.
- Oversight of distribution of annual W-2 forms to employees.
- Prepare semi-annual payroll and bonus journal entries for general ledger group.
- Prepare monthly payroll reconciliation work papers including voluntary benefits deduction accounts, fall associate loans and income partner compensation reports. Provide documentation for annual financial statement, insurance and payroll related tax audits.
- Participate in orientations for new hires on payroll function, including personal tax withholding questions.
- Supervise payroll staff member and schedule daily tasks, etc.
Salary is in the range of 120K - $165K and is exempt. This is a fabulous opportunity at a top, prestigious law firm. Click Here to Apply
Building Maintenance
A national law firm located in Northern New Jersey, Bergen County, is looking to hire a skilled Building Maintenance professional. The position requires maintenance of the office building (2 office floors, and an upper and lower parking lot).
The ideal candidate will have a strong mechanical aptitude and be capable of performing a variety of maintenance tasks to ensure the smooth operation and maintenance of the facilities. Salary in the range of $48K - $52K with excellent benefits. Click Here to Apply
The ideal candidate will have a strong mechanical aptitude and be capable of performing a variety of maintenance tasks to ensure the smooth operation and maintenance of the facilities. Salary in the range of $48K - $52K with excellent benefits. Click Here to Apply
Events Manager
A global firm has an immediate need for an Events Manager. Located in midtown NYC, the position reports to the Chief Business Development & Marketing Officer.
A bachelor degree is preferred and experience in event planning and or marketing at a professional services firm is preferred.
This is a hybrid workweek and some national and international travel may be required.
This is a fun, hands on position executing an events strategy of high quality events types for the firm.
Manage all details of planning for a portfolio of events including venue selection, contract execution, design and distribution of guest and speaker invitations, menu design, entertainment, promotional activities and other details. Salary is in the range of $85K - $115K and is exempt.
Click Here to Apply
A bachelor degree is preferred and experience in event planning and or marketing at a professional services firm is preferred.
This is a hybrid workweek and some national and international travel may be required.
This is a fun, hands on position executing an events strategy of high quality events types for the firm.
Manage all details of planning for a portfolio of events including venue selection, contract execution, design and distribution of guest and speaker invitations, menu design, entertainment, promotional activities and other details. Salary is in the range of $85K - $115K and is exempt.
Click Here to Apply
Legal Assistant
A boutique law firm located in midtown NYC is looking to hire an experienced Legal Assistant to provide administrative support to several attorneys in a thriving law practice that provides domestic and international private client and private business advice for family offices, private businesses, and entrepreneurs. The Legal Assistant will support attorneys who are from big law firms and work primarily in the areas of tax planning, significant transactions, trusts and estates, tax returns and audits, company formation, maintenance and compliance and philanthropy. Position is open due to the current legal assistant leaving to go to law school. 3 years experience as a legal assistant at a law firm.
- Maintain calendars for attorneys which includes scheduling meetings and anticipating needs.
- Manage inflow and outflow of mail, visitors, and phone calls.
- Establish and maintain relationships with clients and attorneys that facilitate the highest level of client support.
- Prepare and proofread legal documents with potential to assume additional general paralegal responsibilities across practice areas.
- File, organize, scan, copy, distribute legal documents, and communicate with attorneys and clients in a timely manner.
- Keep hard copy client files up to date and organized. This includes original documents along with attorney notes, research, and correspondence.
- Enter time, prepare and process client invoices as well as expense reports and expense reconciliation for attorneys.
- Create and maintain client spreadsheets related to expenses and financial accounts.
Trust and Estates Paralegal
A boutique private client/trust and estates law firm located midtown NYC is seeking an experienced Paralegal with specialized expertise in estates and trusts. The Paralegal provides support in a thriving law practice that provides domestic and international private client and private business advice for successful individuals and families, family offices, private businesses and entrepreneurs. This is a newly created role as a result of business growth.
3+ years' experience as a Trusts & Estates Paralegal at a law firm and a bachelor degree is required..
Knowledge of NY state estate planning regulations, ability to prepare probate petitions for all NY Surrogate’s Courts, full knowledge of estate administration from the transfer of the decedent’s assets to the estate, and then to beneficiaries; payment of creditor claims, knowledge and experience in trust administration including preparation of addition and withdrawal right letters for contributions to trusts; administration of life insurance trusts, preparation of accounts, including informal accounts, and receipt and release agreements for beneficiaries of estates and trusts, formation of business entities (LLCs) and first draft of the operating agreements for them is needed.
Hours are 9am – 5pm. Salary Range: $120K - $160K. Click Here to Apply
3+ years' experience as a Trusts & Estates Paralegal at a law firm and a bachelor degree is required..
Knowledge of NY state estate planning regulations, ability to prepare probate petitions for all NY Surrogate’s Courts, full knowledge of estate administration from the transfer of the decedent’s assets to the estate, and then to beneficiaries; payment of creditor claims, knowledge and experience in trust administration including preparation of addition and withdrawal right letters for contributions to trusts; administration of life insurance trusts, preparation of accounts, including informal accounts, and receipt and release agreements for beneficiaries of estates and trusts, formation of business entities (LLCs) and first draft of the operating agreements for them is needed.
Hours are 9am – 5pm. Salary Range: $120K - $160K. Click Here to Apply
Litigation Secretary- to $100K
A top international, midtown NYC law firm on the West Side is looking to hire a litigation secretary to support the business litigation team.
Salary is in the range of $70K- $100K depending upon experience with full benefits. The firm is working on a hybrid schedule of 3 days in the office, (Wednesday - Friday), 2 days remote. The firm is very generous with raises and bonuses.
The position supports 8 attorneys and will work in a team: The secretary will work on briefs, do heavy billing and knowledge of google docs is a plus.
Salary is in the range of $70K- $100K depending upon experience with full benefits. The firm is working on a hybrid schedule of 3 days in the office, (Wednesday - Friday), 2 days remote. The firm is very generous with raises and bonuses.
The position supports 8 attorneys and will work in a team: The secretary will work on briefs, do heavy billing and knowledge of google docs is a plus.
- Type litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by the state, Federal and local rules
- Handle telephone calls and reconcile charges for office and cell phones
- Prepare documents which may include transcribing from dictation, handwritten notes, redlining and proofreading
- Complete document processing
- Handle all travel arrangements
- Handle pre bills
- Maintain calendar
- Prepare expense reports, travel reimbursements, check requests.
- Arrange messenger service
- Type litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by the state, Federal and local rules
- Maintain docket for pleadings
- Use the CRM tool to support business development in the firm, update information for attorneys contacts and resolve conflicts within the CRM tool Click Here to Apply
Litigation Paralegal
A mid level litigation paralegal is needed at an international law firm in midtown NYC. Someone who is versatile with learning other practice groups. A strong mid level paralegal with 3 - 6 years experience with their Bachelor degree and 3 - 6 years experience. Salary is in the range of $70K - $125K. Overtime and travel may be required. Large law firm experience is a plus. Click Here to Apply
