List Of Available Positions
Receptionist
A fabulous national law firm located at Rockefeller Center in NYC is looking for a first shift receptionist. They are looking for someone who is VERY polished, great attention to detail, with a customer service mindset, and great communication skills.
Hours are 8am - 4pm. Reporting to the HR Manager, salary is in the range of $60K - $80K commensurate with experience and great benefits.
2 - 5 years of related experiences is needed.
The receptionist will be responsible for greeting clients, visitors, answering calls, mail distribution and providing clerical support. Coordinate car and dinner reservations, composing and typing correspondence,,stuffing envelopes and placing labels on envelopes and maintaining files and other records.
Assist with Firm events.
Maintain confidentiality of clients, Firm information, cases, staff and contacts. Click Here to Apply
Hours are 8am - 4pm. Reporting to the HR Manager, salary is in the range of $60K - $80K commensurate with experience and great benefits.
2 - 5 years of related experiences is needed.
The receptionist will be responsible for greeting clients, visitors, answering calls, mail distribution and providing clerical support. Coordinate car and dinner reservations, composing and typing correspondence,,stuffing envelopes and placing labels on envelopes and maintaining files and other records.
Assist with Firm events.
Maintain confidentiality of clients, Firm information, cases, staff and contacts. Click Here to Apply
Litigation Secretary
A top international, midtown NYC law firm on the West Side is looking to hire a litigation secretary to support the business litigation team.
Salary is in the range of $70K- $100K depending upon experience with full benefits. The firm is working on a hybrid schedule of 3 days in the office, (Wednesday - Friday), 2 days remote. The firm is very generous with raises and bonuses.
The position supports 8 attorneys and will work in a team: The secretary will work on briefs, do heavy billing and knowledge of google docs is a plus.
Salary is in the range of $70K- $100K depending upon experience with full benefits. The firm is working on a hybrid schedule of 3 days in the office, (Wednesday - Friday), 2 days remote. The firm is very generous with raises and bonuses.
The position supports 8 attorneys and will work in a team: The secretary will work on briefs, do heavy billing and knowledge of google docs is a plus.
- Type litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by the state, Federal and local rules
- Handle telephone calls and reconcile charges for office and cell phones
- Prepare documents which may include transcribing from dictation, handwritten notes, redlining and proofreading
- Complete document processing
- Handle all travel arrangements
- Handle pre bills
- Maintain calendar
- Prepare expense reports, travel reimbursements, check requests.
- Arrange messenger service
- Type litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by the state, Federal and local rules
- Maintain docket for pleadings
- Use the CRM tool to support business development in the firm, update information for attorneys contacts and resolve conflicts within the CRM tool Click Here to Apply
Executive Assistant
International law firm located in midtown NYC is looking for an executive assistant to support a very busy, very nice Shareholder in Corporate and Securities law. This is a one on one assignment.
The is not the typical secretary role, experience in legal is not necessary, there is no document production or much typing.
The ideal candidate is a superstar with 5+ years experience with private equity, a 4 year college degree who is smart with great business sense and great instincts.
Responsibilities are to provide support by coordinating calendar of appointments, schedules, travel arrangements, and monitoring e-mails everyday in a timely manner.
Hours are 9 - 6 or 8:30 - 5:30 and the salary plus OT is in the range of
$115K - $125K. Immediate Hire. Click Here to Apply
The is not the typical secretary role, experience in legal is not necessary, there is no document production or much typing.
The ideal candidate is a superstar with 5+ years experience with private equity, a 4 year college degree who is smart with great business sense and great instincts.
Responsibilities are to provide support by coordinating calendar of appointments, schedules, travel arrangements, and monitoring e-mails everyday in a timely manner.
Hours are 9 - 6 or 8:30 - 5:30 and the salary plus OT is in the range of
$115K - $125K. Immediate Hire. Click Here to Apply
Revenue Coordinator
A general practice midtown NYC law firm is looking to hire a Revenue Coordinator who will report to the Billing Manager.
The firm is looking for an entry level to 1 or 2 years of cash/receipts/account receivable / billing experience in a law firm with a college degree and knowledge of basic accounting.
The Revenue Coordinator will be responsible for application, verification and reporting of incoming client receipts in compliance with Accounting Department’s operational procedures and accurate application of client receipts in the Firms Accounting system.
The firm is looking for an entry level to 1 or 2 years of cash/receipts/account receivable / billing experience in a law firm with a college degree and knowledge of basic accounting.
The Revenue Coordinator will be responsible for application, verification and reporting of incoming client receipts in compliance with Accounting Department’s operational procedures and accurate application of client receipts in the Firms Accounting system.
- Recognize and research issues relating to short payments, deductions and/or returned checks with collection/billing groups.
- Process approved accounts receivable write-off requests from billing attorneys
- Apply on account funds to outstanding invoices as requested by billing department
- Research and resolve all unapplied cash accounts weekly to general ledger reports
- Maintain and organize cash receipt records and files for research/client audit letter requests
- Prepare Daily Cash balance report for distribution to management.
Billing Coordinator on the East side of NYC
A national law firm located in midtown NYC on the east side has an opening for a Billing Coordinator A minimum of 4 years of experience working in a law firm is needed along with proficiency with Elite 3E and e-billing Hub. Experience with various e-billing vendors including Serengeti, Counsel Link, Chubb and Tymetrix. Utilize e-billing Hub to edit LEDES into various e-billing websites, Bachelor degree is preferred.
Work in a department of 4 including the manager. Hours are 9:30 - 5:30 and the salary is commensurate with experience up to $98K+ with great benefits and discretionary bonus.
Hybrid schedule of 3 days n the office, 2 remote.
Work in a department of 4 including the manager. Hours are 9:30 - 5:30 and the salary is commensurate with experience up to $98K+ with great benefits and discretionary bonus.
Hybrid schedule of 3 days n the office, 2 remote.
- Maintain a thorough understanding of client terms and discounts while managing the complete billing process for attorneys.
- Follow up to ensure the timely processing of bills.
- Generate and distribute proformas to Billing Attorneys for review each month.
- Edit and finalize invoices for attorneys and clients in Elite
- Submit electronic invoices and add timekeepers for rate approvals.
- Monitor invoices and follow up with clients
- Respond to requests from lawyers, clients and staff
- Produce monthly statements for outstanding invoices. Click Here to Apply
Trademark Prosecution Paralegal
A boutique midtown law firm of 50 attorneys on the West side of NYC, who is stable and growing, has an immediate need for a mid level US Trademark Prosecution Paralegal with 3 - 5 years of experience to support 1 associate and be responsible for large trademark application filling and assignment programs.
Great benefits and a salary in the range of $65K - $80K based on a 35 hour work week, flexibility to work overtime. The position will start out on a hybrid schedule of 3 days in the office, 2 remote. However, in September the schedule will be 2 days in the office, 3 remote.
Click Here to Apply
- Management of large trademark portfolios
- Trademark research, searches and reports using database and on-line search engines.
- Preparation of own correspondence to attorney, client and foreign associates.
- Trademark docketing
Great benefits and a salary in the range of $65K - $80K based on a 35 hour work week, flexibility to work overtime. The position will start out on a hybrid schedule of 3 days in the office, 2 remote. However, in September the schedule will be 2 days in the office, 3 remote.
Click Here to Apply
